Date: 2nd June 2023
Name: Stardust Dance Academy
Address: 38 Ring Fort Road, Cambridge, CB4 2GW, UK
Email: hello@stardustdanceacademy.com.
We currently collect and process the following information:
- Personal identifiers, contacts, and characteristics (e.g., names, emails, addresses, date of birth, telephone numbers).
- Children's names and dates of birth.
- Notable medical information for the safety of children.
- Image likeness of children provided with photo consent.
All personal information we process is provided to us directly by you. We do not obtain personal data from any other sources.
The reasons for collecting this data are:
- To set up accounts for parents.
- Assign individuals to dance classes.
- Contact parents for administrative purposes.
- Emergency contact and medical purposes.
- Dance photography and videography for sharing with parents and occasional marketing.
We use the information given to ensure a smooth operation of our services, enhance the dance experience for our students, and to ensure their safety.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You can withdraw your consent anytime by contacting hello@stardustdanceacademy.com.
(b) We have a contractual obligation.
(c) We have a vital interest in ensuring the safety and well-being of our students.
(d) Your legitimate interest for us to process the data for a benefit, experience or service
We do not share this data with any external parties, except for the administrative platforms mentioned below.
Your information is securely stored in various digital platforms:
Dance Studio-Pro (DSP):
Personal information of parents and children is stored on DSP. Their privacy policy is available (https://info.dancestudio-pro.com/eu-uk-switzerland-privacy-notice/).-
Google Workspace:
We process emails and supporting documentation via Google's Workspace and its services. Google's privacy policy can be accessed (https://policies.google.com/privacy?hl=en-US#europeanrequirements).
Email marketing data is processed via MailChimp. For more details on how MailChimp handles data, you can read their privacy policy (https://www.intuit.com/privacy/statement/).
We use Zenfolio to host professional photos. Their privacy policy can be found (https://zenfolio.com/uk/privacy/).
We retain personal data for the duration of the student's engagement with us and for a period of five years after the last interaction for record-keeping purposes. After this period, the information is securely destroyed or deleted from our databases.
Under data protection law, your rights include:-
You can ask us for copies of your personal information.
You can ask us to rectify any inaccurate personal data.
In certain conditions, you can ask us to erase your personal data.-
Under specific situations, you can ask us to restrict processing.-
In particular conditions, you can object to our processing.-
You can request that we transfer your personal data to another organisation or directly to you, under certain circumstances.
These rights might vary depending on our lawful basis for processing. There are no charges for exercising your rights, and we have one month to respond to your request. If you need to exert these rights, contact us at hello@stardustdanceacademy.com.
Should you have concerns about our use of your personal information, please contact us directly at hello@stardustdanceacademy.com.
If you remain dissatisfied, you can also lodge a complaint with the ICO.
ICO's address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline: 0303 123 1113
Website: (https://www.ico.org.uk)